Latest Version updated: 1st July 2025
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About Us (Data Controller)
The Mason Foundation is the data controller responsible for your personal data. If you have questions about this privacy policy, please email us at info@masonfoundation.co.uk.
Information Accuracy
We’re committed to providing accurate, up-to-date information on our website. While we make every effort to ensure everything is correct, we ask you to please keep in mind that The Mason Foundation can’t be held responsible for any issues that might arise from using information found on our site.
Our Privacy Commitment
We are committed to protecting your privacy and will safeguard your data while providing personalised service. This policy applies to all personal information we hold about you or your business/organisation.
What Information We Collect
We may collect:
- Information about how you use our website (your computer, browser, etc.)
- Your email address when you sign up for our newsletter
- Your name, company name, email, phone number when you contact us
- Any details you share in emails or letters to us
- Records of services we provide to you or your organisation
- Copies of our communications with you
Legal Basis for Processing Your Information
We process your information on the following legal bases:
- Consent: When you sign up for our newsletter or contact us through our forms
- Legitimate Interest: To respond to your inquiries and provide our services
- Legal Obligation: When we’re required to comply with legal requirements
- Contract: When necessary to fulfil our contractual obligations to you
How We Use Your Information
We use your information to:
- Run our website
- Keep our website secure
- Send you newsletters (when you’ve agreed to receive them)
- Reply to your questions
- Send you important non-marketing information
- Provide services you’ve requested
How Long We Keep Your Information
We keep your information for different periods depending on the purpose:
- Newsletter subscription information: As long as you remain subscribed
- Contact information: For up to 2 years after our last communication
- Service records: For up to 7 years for tax and legal purposes
- Website usage data: For up to 26 months via Google Analytics
Who We Share Your Information With
We may share your information with:
- Our employees and suppliers to answer your questions and provide services
- Official authorities when required by law
- Our data processors who help us deliver our services (all based within the UK/EEA)
We do not transfer your personal data outside the UK/European Economic Area (EEA).
Automated Decision Making
We do not use automated decision-making or profiling with your personal data.
Your Rights
You have the right to:
- Know how your information is being used
- Access your information
- Update or correct your information
- Have your information deleted from our records
- Limit how we use your information
- Object to us using your information
- Request transfer of your data to another service (data portability)
- Not be subject to automated decision-making
To exercise any of these rights, please contact us at info@masonfoundation.co.uk.
Unsubscribing
To stop receiving our newsletter, click the “Unsubscribe” button at the bottom of any newsletter.
How We Protect Your Information
We have appropriate technical and organisational measures in place to protect your information and prevent its loss or misuse.
If there’s a data breach that might affect your rights, we’ll contact the proper authorities within 72 hours and notify you if there’s a high risk to you.
Links to Other Websites
We are not responsible for other websites linked from our site and have no control over their privacy policies.
Cookies
Cookies are small files stored on your device that help make websites work better. They cannot identify you personally.
We use cookies to:
- Remember information so you don’t have to enter it multiple times
- Remember that you’ve already given us your username and password
- Measure how many people use our services
We use Google Analytics to track which pages are visited most often. These cookies are stored for up to 26 months.
You can control cookies through your browser settings, including choosing not to accept them, though this may affect how some website features work.
Making a Complaint
If you’re unhappy with how we’ve handled your information, please contact our Head of Operations and Engagement, by emailing info@masonfoundation.co.uk. If you’re still not satisfied, you can complain to the Information Commissioner’s Office (ICO): www.ico.org.uk, Tel. 0303 123 1113.
Copyright
All rights to the design, text, and graphics on the website belong to Stephen Mason or third parties. To reproduce or modify any information, please contact us.
Updates to This Policy
We regularly update this privacy policy to comply with data protection regulations.